MANAGEMENT STRUCTURE

SUSSEX COUNTY AUXCOMM GROUP

AUXCOMM MANAGEMENT POSITIONS

Auxiliary Communications Leader.

The designated County Auxiliary Communications Leader (ACL) is appointed by the County Emergency Operations Director to direct the combined AUXCOMM and RACES program.  The appointed individual will be an amateur operator with experience and training in emergency and disaster communications.  A minimum license class of General is required. His or her resume should have both formal training and experience in emergency and disaster communications. The individual should understand the ICS, have demonstrated technical knowledge and demonstrated volunteer management skills.  The County ACL reports to the County Emergency Operations Director (EOD), or his designee. The individual in this position is granted an EOC Access ID.

 

Deputy Auxiliary Communication Leaders.

Deputy ACLs are appointed by the County ACL, as necessary to support the needs of the program, with the approval of the county EOD.   Similar qualifications as those for the ACL should be required for appointment, as a Deputy ACL (DACL) can serve as the Auxiliary Communication Leader in his or her absence with all rights and privileges. The DACL’s are directly responsible to the County ACL.  The individual DACL’s may be assigned specific responsibilities.  An individual may be appointed as an DACL to serve a designated function, with rights and privileges assigned on a case by case basis. Appointment and promotion of the individual are processed in accordance with administrative guidelines.

Public Information Officer (PIO) and Deputy PIOs.

An individual appointed by the ACL with the approval of the EOD, to manage the public relations, publicity and news media interface of the AUXCOMM and RACES Programs.  The individual appointed should have media and or public relations experience.  The appointed individual(s), on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Safety Officer (SO).

An individual appointed by the ACL to advise and assist the management team with safety issues in events and incidents that could affect the well-being of the AUXCOMM and RACES personnel responding. The individual should have demonstrated knowledge in the Safety Management field.  During AUXCOMM mobilizations he/she can function the same as a Safety Officer in the ICS structure for the AUXCOMM group.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Administrative Officer (AO).

An individual appointed by the ACL to advise the Management Team in matters pertaining to administrative processes, Robert’s Rules etc.[CC1]   This individual may or may not be a licensed radio amateur.  The individual appointed should have experience in executive office management, be computer literate, and have experience in working with government agencies.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Administrative Section Manager.

An individual appointed by the ACL to manage the administration of the Group’s EOC Office.  This individual may or may not be a licensed radio amateur.  The individual appointed should have strong office management skills, be computer literate, and have experience in working with government agencies.  The appointed individual’s responsibilities will include (but not limited to) office organization and management, member records management, mailing lists maintenance, tracking volunteer hours, registration/application processing, and member recognition program recommendations.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Operations Section Manager. 

An individual appointed by the ACL to manage the operational response of Sussex County AUXCOMM.  The appointed individual’s responsibilities will include (but not limited to) manage the mobilization response to events and incidents as directed by the ACL/RO; plan mutual aid response with the ACL/RO and EOD; maintain rosters and assignments for mobilizations and activations; select personnel for field management positions during events and incidents; collect and compile event after-action reports and ICS-214 forms of events and incidents.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Activities Section Manager. 

An individual appointed by the ACL to manage the group activities of Sussex County AUXCOMM.  The appointed individual’s responsibilities will include (but not limited to) update the meeting and activities calendar as needed; acquire and schedule programs for meetings; plan social activities; manage hospitality for activities.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Training Section Manager. 

An individual appointed by the ACL to manage the training needs of Sussex County AUXCOMM.  The appointed individual’s responsibilities will include (but not limited to) develop training opportunities; plan exercises; monitor the AUXCOMM Skills and Knowledge Matrix.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Logistics Section Manager. 

An individual appointed by the ACL to manage the material and technical support needs of Sussex County AUXCOMM.  The appointed individual’s responsibilities will include (but not limited to) the installation of communications and other types of electronic equipment; arrange for the maintenance and repair of equipment; maintain equipment inventory list; work with the Training Section and the Operations Section on equipment availability and needs.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

Administrative Officer (AO).

An individual appointed by the ACL to advise the Management Team in matters pertaining to administrative processes, Robert’s Rules etc. This individual may or may not be a licensed radio amateur.  The individual appointed should have experience in executive office management, be computer literate, and have experience in working with government agencies.  The appointed individual, on approval by the County Emergency Operations Director, will be issued a county produced EOC access ID.

AUXCOMM Management Team

The AUXCOMM Management Team is chaired by the Auxiliary Communication Leader (ACL), and includes all Deputy ACL’s, the Public Information Officer (PIO), all Deputy PIO’s and the Safety Officer.  The Administrative Officer may advise the Management Team on office issues and procedures. The Management Team, as the title implies, is responsible, as a team, for the direction and success of the AUXCOMM program.  Individual members of the team have specific responsibilities delegated to them by the ACL. (see Appendix)

The concept of team management is based on the simple phrase, “no one of us is as smart as all of us”.  Given the wealth of diverse knowledge among members of the amateur radio community at large, and then selecting and appointing those individuals with exemplary knowledge and skill to the team, gives the Sussex County AUXCOMM Group an outstanding management advantage.  This leadership provides for the ability of the group to respond to those rapidly changing situations normally encountered in disaster response and recovery scenarios.